An office expense policy template is an expense tracker for official usage and it keeps an account for all the essential expenses made for the business. Organization or the companies are allotted a fixed budget for a specified period of time to comply with the expenses being made during that time period. Such official expenses may include travel, project, food, resources, employees or hiring other labor. Office expense policy format is a useful tool while keeping the official budget in limits and fulfilling all the jobs within that described budget. Budgets in companies are decided and fixed at the beginning of the new administrative year and deviating from the already planned budget can cost the company a huge loss. The office expense policy format affects the company owners, employees, contractors, stockholders or any other investing partners.
An office expense policy format starts with the name and logo of the company for which the office expense policy is being issued. It also includes a list of all the already defined expenses that are supposed to be invested upon. The estimated amount of budget set for them is mentioned next to each. Office expense report format also incorporates the amount of money actually spent on all the specified expenses. Another column accounts for the difference in the already defined and the estimated budget. After adding in the information of expenses made during the month or any other specified period of time, the sum of all the expense is calculated. The office expense policy report is then signed by the person in authority.